Terms of Reference

CONSULTATION-LIAISON SPECIAL INTEREST GROUP

1. Purpose
The primary function of the Consultation-Liaison Special Interest Group (the CLSIG) of the ACMHN Inc (the College) is to facilitate, promote and advance consultation-liaison mental health nursing by:

  • providing members of the College who have a particular interest in consultation-liaison nursing, with a forum for exchanging news, views and ideas; and
  • promoting research endeavours and other matters of interest in consultation-liaison nursing by sponsoring a conference and/or via other means such as meetings or workshops that are considered timely and worthwhile.

 

2. Authority and accountability

  • The College Board, pursuant to clause 6.3 of the College Constitution, has approved the CLSIG and authorised the CLSIG to act in accordance with the Terms of Reference.
  • The CLSIG operates in accordance with clauses 6.2.2, 6.2.3, 6.2.4, 6.2.5, 6.2.6. of the College constitution and 1.3.9. of the Bylaws, Policies and Guidelines.
  • The CLSIG makes decisions relating to the affairs of the CLSIG, but decisions shall be subject to the College Board in matters affecting more than one special interest group or the interests of the College as a whole including overall strategic direction and policy of the College.
  • The CLSIG is accountable to the College Board through the Chair.
  • The Chief Executive Officer maintains responsibility for financial decisions, business operations and day to day management and administration of the CLSIG.

 

3. Membership
The membership of the CLSIG shall consist of financial members of the College who have requested to be recorded as members of the CLSIG.

The CLSIG must consist of at least 25 members.

 

4. Meetings
A meeting of the CLSIG members is held at least once per year to elect office bearers. This is usually held in conjunction with the annual conference.

 

5. CLSIG Executive Committee
An Executive Committee (the Committee) shall be elected by the CLSIG at the Annual Members Meeting and may comprise of:

  • A Chairperson
  • A Secretary
  • An Education Officer
  • A Conference Co-ordinator
  • Other members as required according to the desired mix of expertise for effective
  • Committee management:
  • The CLSIG Committee manages the affairs and operations of the CLSIG and advises the College Board of Directors, on trends, policies and positions for the development and advancement of the special interest.

 

6. Term of office of the CLSIG Executive Committee

  • Each member of the Committee shall serve two years.
  • The term of office for each member will be renewed every two years with no limitation on the number of terms of office If at any time a vacancy occurs, the Committee may fill a vacancy for the remainder of that term.

 

7. Meetings of the CLSIG Executive Committee

  • A minimum of four meetings per calendar year must be held.
  • Meetings may be held face to face or by teleconference.

 

8. Conflicts of interest

  • Conflicts or potential conflicts of interest must be disclosed by members of the CLSIG at the commencement of each meeting.
  • Conflicts of interest will be managed in line with the College Constitution, By-Laws and meetings policy.

 

9. Communication and relationships

  • Decisions at a meeting of the CLSIG Executive Committee will be made by consensus or a majority of members where consensus cannot be reached. In the event of a tied vote, the Chair may exercise an additional casting vote.
  • A quorum for CLSIG Executive Committee meetings shall consist of not less than three appointed Committee members including the chair or nominated delegate in their absence (excludes ex-offio).
  • A short report from each meeting will be forwarded to the CEO for the information of the College Board.
  • The spokesperson for the Committee is the Chair or delegate nominated by the Chair.

 

10. Financial management
Any funds raised by the CLSIG as a result of its activities will be managed by the College in accordance with the established Financial Rules determined by the College.

 

11. Dissolution of the CLSIG

  • Action to dissolve the CLSIG shall be by a meeting of the members of the CLSIG and consultation with the College Chief Executive Officer.
  • Written notice of the intention to dissolve the CLSIG shall be forwarded to the College Chief Executive Officer as soon as practicable after the meeting.
  • The College Board of Directors may dissolve the CLSIG for failure to comply with the College constitution and By-Laws.

 

12. Review
Terms of Reference are reviewed third yearly or as needed to reflect the College Constitution.

 

The Terms of Reference for the CLSIG were endorsed by the ACMHN Board of Directors on 6 October 2014.

 

 

Duties of the CLSIG Executive Committee

These duties do not form part of the Terms of Reference.

 

The duties of the Chairperson shall be:

  1. To oversee the CLSIG and ensure it carries out its role effectively and efficiently
  2. To chair committee meetings / teleconferences.
  3. To ensure the elected officers have the information required to carry out their roles effectively.
  4. To report to The College and Board of Directors, via the CEO, on CLSIG matters pertaining to the administration and functioning of the CLSIG.
  5. To prepare a written report on the activities of the CLSIG for the Board of Directors for presentation at The College AGM.
  6. To represent the CLSIG at the Council of Branches meetings.

In the case of equality of voting the Chairperson shall have a second or casting vote.

In the absence of the chairperson, the Chair will nominate an acting chair or alternatively an acting chair will be nominated from within the executive.

 

The duties of the Secretary shall be:

  1. To be primarily responsible of communication with members of the CLSIG
  2. To maintain a membership list of the CLSIG as forwarded periodically by the College and liaise with the membership officer of the college to ensure its currency.
  3. To ensure meeting agendas are prepared and distributed.
  4. To ensure meeting minutes are taken and distributed.
  5. To ensure that a short report from each meeting will be forwarded to the CEO for the information of the College Board.

 

The duties of the Education Officer shall be:

  1. To take a lead role in the coordination and facilitate the activities of the annual clinical conference

    I.   Developing the theme
    II.  Receiving the abstracts
    III. Communicating with presenters
    IV. Communicating with Keynote Speakers

  2. To disseminate information to the membership in relation to recent evidence based practices, research developments and other educational matters of interest to the CLSIG. This role acts as a link for members of the CLSIG to be put in touch with resources and / or experts in particular areas.
  3. To act as a contact point for potential members of the CLSIG to provide information regarding the group.
  4. To explore opportunities for collaboration between the CLSIG and other organisations or institutions as appropriate.
  5. To liaise with the ACMHN Communications and Publications Officer re ongoing development and maintenance of CLSIG information on the web page and the CLSIG email list.

 

The duties of the Conference Co-ordinator shall be:

  1. To assist the Education Officer in regards to the conference organisation
  2. Liaise with conference venue
  3. Organise conference catering and conference dinner venue
  4. Identify accommodation options for participants
  5. Liaise with College in relation to all conference activities
  6. Compile the abstracts booklets